printouts immediately upon receipt. Ensure
that you have reviewed and evaluated the
gains or losses for your state/provincial
membership numbers. Contact directors of
chapters with large or continuous losses to
identify problem areas and offer
state/provincial staff. It is mandatory
that you have a treasurer. In order to
avoid conflict of interest, the treasurer
CANNOT BE a family member. It is advised to
have additional staff such as assistant
state/provincial director(s), rider
education director, education and retention
Prepare an annual
financial statement and distribute it to all
the chapter directors in your
state/province. Send a courtesy copy of the
financial statement to the region director.
Prepare an annual
state/provincial budget to ensure you will
have adequate funds to meet operational
Promote all national
and region programs as well as creating your
own state/provincial contests, play days,
raffles, etc. to promote the programs.
Hold at least one
annual state/provincial information meeting
for chapter directors, staff and members.
Use it as a tool to communicate directly
with them on how you can work together to
improve the state/provincial and chapters.
The meeting should be centrally located to
provide equal traveling distance for all.
Provide chapter directors with an advance
copy of the tentative agenda and ask for
their input on additional topics that need
to be covered.
Develop a schedule of
state/provincial director visits (chapter
meetings, charity rides, camp outs, chapter
fund raisers, etc.) within your
state/province. Be seen, look and act
professional. Wear your state/provincial
colors. Promote pride in the association.
Annually attend the
region rally and perform assigned duties.
Assist with other tasks as time and duties
Attend annual region
information meeting. Make decisions within
the scope of your state/provincial director
duties as required.
Annually coordinate a
state/provincial rally. Delegate job duties
and donít micro-manage your staff.
Attend Gold Rush and
Camp Wing Tyme whenever feasible. When
attending these events, provide assistance
to your region director as required.
Be pro-active in new
member recruitment and member retention.
Encourage multi-year and lifetime
Actively support GWTA
national fund raising events (bike raffle
Keep an open line of
communication with the chapter directors.
Contact them on a monthly basis to see how
things are going (call Ė Itís more personal
than an email and theyíll communicate more
Provide the chapter
directors with a monthly newsletter.
Promote upcoming events within your
state/province as well as region and
Create and maintain a
current state/provincial website whenever
Conduct annual chapter director elections.