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The
Membership Roster
is the blue book on the desk.
This is sent to our officers monthly and
contains a listing of members within the
officer’s area of responsibility. Listings
of immediately expired members, unaffiliated
members and members expiring within the next
month are also included in this
information.
The roster information
is sent from the membership services office
to the region directors. It is their
responsibility to ensure that pertinent
information is distributed to
state/provincial directors in their region
within five days of receipt. The
information should be reviewed and evaluated
for gains or losses within the region. State/provincial directors of chapters with
large or continuous losses should be
contacted to identify problem areas and
offer advice and assistance.
State/provincial
directors have a responsibility to forward
the information to chapter directors under
their jurisdiction immediately upon receipt
from the region director. State/provincial
directors must review and evaluate gains or
losses pertinent to their areas of
responsibility and contact chapter directors
with large or continuous losses to identify
problem areas and offer advice and
assistance.
The chapter director
should review and evaluate membership
printouts immediately upon receipt and take
proper action. In the event there is a
membership chairman in the chapter, they
would assume the following duties. If there
is no membership chairman, the chapter
director has the responsibility to
accomplish the tasks:
- Contact members on
the expired listing and encourage them
to renew. In instances where they do
not wish to renew, find out what caused
them to make such a decision and do all
within your power to change their minds.
- Review the
membership printout of unaffiliated
members. Contact those in your local
area and invite them to join your
chapter.
- Review printouts
for upcoming membership expirations and
remind those members to renew.
- Convert single
memberships into family memberships
whenever the opportunity presents
itself.
- Ensure roster
information pertinent to their chapter
is current. Distribute the information
to chairpersons within the chapter as
required.
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